The problem with most study file record retention issues in clinical research has to deal with the fact that no matter who you ask for answers, it seems that all you will get are more questions. I decided to do a video on this topic as it is a question that still gets asked all the time in this industry. Please remember that this is just my personal opinion, and when in doubt, contact your study Sponsor for their particular recommendations.
Ever wanted to own your own clinical research company? Ever wondered just how to go about doing that and what the minimal resources are to actually accomplish this goal? Well, look no further than my latest podcast where I discuss exactly what it takes to open a bare bones research clinic and how to go about expanding on that company. I have other videos on this blog that explain how to grow your business, but never really did a video on how to start a clinic. Let me know your thoughts on this!
So in the past I have blogged extensively about how clinicaltrials.gov can be used for researchers who are seeking additional clinical trials for their institutions. In this video response to a question I received from a small research clinic back East, I add some strategies that have worked in the past for myself and other colleagues of mine.
1.) Of course use clinicaltrials.gov for finding and filtering studies that you would like to get at your site.
2.) Network with other non-competing clinics in order to exchange study leads.
3.) Send your PI or Sub I to industry trade shows and annual conventions such as DIA and other more specialized ones.
4.) Work closely with any pharmaceutical sales reps in your region and get to know the medical liaisons that supervise them.
Of course there are other strategies, but these are some I have found to work well for me.
Today I got a fantastic question re when it is appropriate to list a clinical trial on the CV of a PI (Principal Investigator). Here is the question in its entirety without giving away the identity of the person who submitted it:
I am having trouble finding any type of published guidance on when to list clinical trials on a PI’s CV. I have seen a variety of formats and although some are prettier than others, my main concern is when it is permissible to list a particular trial on the CV. I was told, 5 years ago when I started out as a CRC, that it was okay to list a trial on the CV two years after completion of the trial. But I have never seen this instruction in writing. And why it not permissible to list a current clinical trial? Any suggestions would be appreciated. We are working on updating all our investigators’ CVs and we’d like to know that we are doing it correctly. I look forward to your response.
In this video, I provide my opinion on this, and that’s all I can really give because I am not aware of any specific guidelines for this topic aside from perhaps not breaking the Confidentiality of the Sponsor company paying for the clinical trial as well as the investigational medication. Of course, if anyone out there has a more specific answer, just let me know, but I’m pretty sure there is no actual rule for this one, just use your common sense and good judgement.
So Quorum IRB recently released an article which gives some guidance on the use of social media when it comes to clinical research. Due to the fact that the FDA has not released any helpful guidance on this topic, I welcome Quorum’s efforts to clarify the proper use of social media in clinical trials but I think this is all overrated. When it comes to clinical trial recruitment, the initial contact between research site and study participant usually does not involve ANY study-specific content unlesss it’s a traditional advertisement, in which case, social media would not be the ideal platform to distribute this content. Social media works because it does not function off of ads, it functions off of real content that actually produces helpful information for the recipients of the content. Furthermore, it may allow for further communication between the two parties in which case, the clinical research sites can schedule an actual pre-screening visit with the study participant. I argue that the best way research clinics or CRO’s can reach potential study participants is by actually demystifying clinical trials rather than jumping right in to study specific details. The best ways to do this are to promote the types of trials they do and focus on content around those medical conditions, while leaving the study specific details for future contacts between a member of the study staff and the study participant. Let me know your thoughts on this.
So lately there has been so much buzz around the announcement of pharma companies sharing their Investigative Site databases in order to shorten clinical trial study start up times by getting rid of redundant procedures. This blog post will bring attention to the Top 5 most important clinical trial study start up procedures that exist in my own opinion. While not all of these are redundant, some will perhaps be eliminated as once a year activities as opposed to being required prior to the start of every clinical trial as is currently the case.
1.) GCP/other training- Good Clinical Practice is no doubt required training for any researcher. However, doing this same training for every study is redundant. Once a year GCP training is currently the industry standard, and prior to these collaborations we are discussing above, most researchers are doing several GCP trainings each year.
2.) IRB questionnaires- This is still unclear as to how this will be streamlined, if at all, but every clinical trial needs IRB approval. Most research clinics can use central IRB’s which make the process easier, while others are required to utilize local IRB’s. Check this video on the differences between these two. Regardles of which type of IRB being utilized, IRB questionnaires are time consuming and usually ask the same information study by study, so it will be interesting to see whether this activity can get streamlined once the Pharma collaborations get underway by the end of this year.
3.) Regulatory document preparation- While this activity is study specific and probably can never get streamlined like the previous two activities, regulatory document preparation of the 1572 form, financial disclosure forms, IRB forms, Informed Consents, and gathering plus submitting all the researcher CV’s is required for clinical trial site activation.
4.) Informed Consent Creation- This activity is also study specific and study details such as subject compensation, IRB contact info, emergency 24 hour contact information, etc must be entered by the research site prior to receiving IRB approval and site initiation.
5.) Creating Source Documents- Most of the time, the research site must create the actual forms for which all the required study data will be collected on. This sounds like a simple task, but for anyone who has done any of this, they know it is extremely time consuming. We had a guest blogger write an excellent article on creating source documents here.
While these are certainly not the only clinical trial start up activities, I believe they are some of the most time consuming ones. It is also important to keep in mind that these activities should not be done by the research clinic for free. Tips on how to bill the sponsors for these activities can be found in this video interview.